Office & People Operations Coordinator
Vancouver, British Columbia, Canada .
full-time . June 24, 2024
Description
About Spark
Spark is a collection of people, ideas and experience focused on a singular goal — to move the new development industry forward. With Spark’s mission to transform the real estate development industry, we’re empowering developers and sales agencies to modernize outdated technology, reduce resources within the most critical stages of the new home sales process, and provide outcomes positively affecting new residential home communities around the world.
The opportunity
Spark is seeking a driven and proactive Office & People Operations Coordinator to join our Vancouver team. This multifaceted position will be the heartbeat of our workplace, where you will span across office operations, employee experience, people/talent initiatives, and cross-functional support. You will work closely with the leadership team, reporting directly to the Head of Finance and Operations. This role requires attention to detail, demonstrating a high degree of organization, time management and initiative, with excellent interpersonal and communication skills.
The Office & People Operations Coordinator position has significant growth opportunities central to people operations, employee experience and talent development.
What you’ll be doing
Office Coordination
- Manage office supplies, equipment and snack/drink inventory, order supplies as needed, and ensure adequate levels are maintained
- Coordinate office maintenance, repairs, and updates, including liaising with building management, cleaning staff, and service vendors
- Maintain the cleanliness, organization, and functionality of the office, including the kitchen, common areas, and meeting rooms
- Assist in planning and coordinating travel arrangements, company events and third-party events being held in our space
- Support cross-functional teams with ad hoc requests and special projects as needed
- Track, report, and recommend improvements for policies and processes, ensuring they are in compliance and up to date
- Reconcile company credit cards and prepare cheque deposits on a timely basis
People Operations
- Assist in the delivery and management of employee communications helping to align people with the culture and the business strategy
- Facilitate the performance management process, providing support to both employees and management
- Develop and execute employee engagement initiatives, events and activities to promote a positive work culture
- Lead the onboarding and offboarding process for new and departing employees
- Coordinate and support hiring managers with full-cycle recruitment and selection processes
- Ensure legal compliance by monitoring and implementing applicable human resource legislative requirements; conducting investigations; maintaining records
What you’ll need
- Diploma, Bachelor’s degree or equivalent
- Certification in HR (e.g., SHRM-CP, PHR) is a plus
- Strong verbal and written communication
- Ability to work effectively within a dynamic, team-focused environment that operates at a rapid pace
- Proficiency with the Google Office suite and an aptitude for leveraging technology to gain efficiencies and improve processes
- Working knowledge of employment laws and regulations
Who you are
- You are a true ‘people person’ with a passion for building relationships and creating a positive employee experience for both hybrid and remote employees
- You thrive in a fast-paced and dynamic environment
- You have impeccable attention to detail and organizational skills, with the ability to prioritize tasks effectively
- You have proactive problem-solving skills and the ability to work autonomously
What we offer
Salary Range
The base pay range for this position is between CA$ 50,000 and CA$ 60,000 per year for British-Columbia-based roles.
The final compensation offer will reflect our consideration of factors such as the candidate's relevant qualifications, experience, knowledge and skills.
Perks
- Competitive vacation policy
- Flexible health and wellness spending accounts to reimburse you for things that keep you healthy and active (Dental, vision, gym memberships, sports equipment, transit/rideshare, treatments, procedures, excursions etc)
- Parental leave top-up
- One paid volunteer day per year
- Annual Learning & Development reimbursement
- Work from our spacious, dog-friendly Yaletown office (with well-stocked snacks!)
- Join a team of unique, well-rounded individuals of various backgrounds, all lending to Spark’s distinguished brand in the proptech and real estate development industry
Diversity & Belonging
Spark is committed to building and fostering an inclusive, people-first culture where perspectives are welcomed, uniquenesses are valued and curiosity is celebrated. The diversity of our people is central to our collective success; all recruiting and hiring decisions are based on the experience and skills relevant to the position.
Applicants will be considered without regard to race, colour, ancestry, place of origin, religion, marital status, family status, physical or mental disability, sex, sexual orientation, gender identity or expression, age, political belief or criminal conviction unrelated to employment.
Accommodations will be provided upon request by candidates taking part in all aspects of the selection process.
Compensation
$50,000.00 - $60,000.00 per year